Danya Institute Inc.

Work for the Danya Institute


Job Title: Administrative Assistant    
Eligibility Status: Full-time/ FLSA Status: Salaried

SUMMARY

The Administrative Assistant (AA) will provide administrative support in the coordination and implementation of activities and projects of The Danya Institute.

DUTIES AND RESPONSIBILITIES

  • Supports staff in ensuring activities management tool is updated and accurate
  • Prepares, distributes and manages evaluation data  
  • Duplicate educational materials and track materials pre and post event
  • Develop registration materials and marketing materials using google forms and other online platforms.
  • Answer main phone lines and handle customer service inquiries via the telephone and email.
  • Schedule and coordinate meetings, appointments and travel arrangements for staff and consultants
  • Oversee request and triage as appropriate
  • Maintains calendars for events and shared space
  • Maintains paper and electronic document management system both in office and cloud applications to maintain data privacy and security standards
  • Provide administrative support for meetings, training and technical assistance activities, and various projects’ administrative needs
  • Order and ensure a consistent level of office supplies
  • Assist in conducting needs assessments and key informant interviews
  • Coordinates the flow of information from multiple sources, prioritizes activities, coordinates responses and ensures appropriate follow-up of assigned tasks.
  • Perform other duties that may be necessary or in the best interest of the federally grant-funded program.

SKILLS AND KNOWLEDGE REQUIRED

  • The ability to learn and understand the organization, its products, and services
  • Proficient in Google products (such as drive, docs, sheets and forms), other cloud based platforms with the ability to navigate file structure
  • Oral and written communication skills with an eye for detail
  • The ability to process, and double check work completely and accurately
  • The aptitude to learn new software
  • Strong customer service skills
  • Responsive to pressing, unexpected requests or needs
  • Able to establish a professional rapport with peers, clients, directors, and stakeholders
  • Expresses ideas clearly: keeps people informed of activities
  • Able to work well under pressure with all levels
  • Ability to work with diverse groups of people

QUALIFICATIONS REQUIRED

  • Associates degree with 4 years of relevant experience or equivalent combination of education and experience.

TRAVEL REQUIREMENTS

Position requires minimal travel

Salary Range: $ 42,000  –  $50,000

Please send resume and salary requirements to tparris@danyainstitute.org